Job Title: Administration Coordinator

Reports to: CEO

Workload: Full Time

Location: Cairo, Egypt

Salary: Commensurate with experience

To Apply: Submit your cover letter and resume to

Deadline: Applications will be accepted until the position is filled

Overall Responsibility

The Administration Coordinator is responsible for supporting the Nile Project team with general administrative tasks including human resources, procurement, travel, finance, and office maintenance.

Specific Responsibilities

  • Maintain CEO’s calendar and support with donor and partner communications
  • Prepare and modify English and Arabic correspondence, reports, drafts, memos and emails
  • Supports Finance Manager with general accounting needs
  • Research and purchase flights, ground transport, and accommodation according to program needs
  • Complete procurement process according to organization guidelines
  • Supports program staff with visa applications and government communications
  • Assist with hiring process by posting jobs, logging applications, reviewing resumes, screening applicants, collecting paperworks, etc.
  • Provide orientation for new employees on logistics and administrative issues
  • Track submission of completed staff timesheets
  • Ensure proper filing of all paperwork
  • Maintain office equipment and supplies inventory
  • Ensure office organization and cleanliness

Skills & Qualifications

  • Bachelor degree in business administration, accounting or finance
  • Minimum 4+ experience in NGO accounting with complex budgeting and multiple programs
  • Practical knowledge of Egypt’s financial and legal systems pertaining to both companies and NGOs
  • Experience with working in multinational organizations or international donors a plus
  • Strong Familiarity with Google Apps and Microsoft Office
  • Strong organizational skills and keen attention to detail
  • Demonstrated expertise and experience coordinating office environments
  • Responsible and accountable
  • Self-motivated and can work with minimal oversight
  • Great communication and organization skills
  • Fluent in English and Arabic required
  • Egyptian national


The Administration Coordinator will report to the Nile Project CEO. Reporting tools will be agreed upon in the beginning of his/her mandate.